David Foster, president@wgkg.vic.edu.au

Role description

Executive role

Represents the committee to the outside world.  

This role will suit someone with a general interest in the kindergarten, who is good at delegating and helping people understand priorities, and who is comfortable making decisions.

The outgoing President will be available for ongoing support and consultation where requested.

Time required varies but is typically 3-4 hours per week.

Key tasks

• Chair monthly committee meeting

• Address any parent or staff concerns and/or complaints

• General support to all committee members

• Employ and liaise with external contractors

• Manage correspondence and act as point of contact with DEECD and City of Darebin

• Liaise with the Director regarding kindergarten matters on a regular basis

• Work with the Administration Officer to maintain records.

• Delegate tasks and manage the workload of the Administration Officer in liaison with Secretary

• Support Vice-President in regard to staff matters

• Help draft the annual budget

• Act as signatory to the bank accounts

Gayathri Jasper, vicepresident@wgkg.vic.edu.au

Role description

Executive role

Be the staff liaison officer to all staff employed at the kindergarten

Work closely with the President and act as a support where necessary.

This position could suit someone who has some management experience, who has some experience in the field of human resources, or who has strong and clear communication skills and would enjoy the chance to support and work with our marvellous staff. 

Time required is about 1 - 2 hours a week.

Key tasks

• Represent the committee in developing and maintaining a professional relationship with staff

• Maintain an open and clear line of communication between staff and management

• First point of call for any issues staff may raise with management

• Hold regular staff meetings and share relevant information with staff

• Oversee staff training and development

• PDP reviews

• Ensure all VEECTA award regulations and conditions are met

• Ensure all staff are aware of any policy and regulation changes

• Ensure all regulations are met in relation to staff

• Advertising and interviewing for new staff as required

Julia Severi, secretary@wgkg.vic.edu.au

Role description

Executive role

Assist in communications between the committee, staff, parents and community

Requires access to a computer connected to the Internet. 

This role would suit a person who likes writing, sharing photos and information. 

This role is a good chance to learn some modern website management skills.

The outgoing Secretary will be available for continuous support and training.

Time required is approx 1-2 hours a week, depending on the part of term.

Key tasks

• Update and manage the website through Square Space e.g. upload updated policies and handbooks

• Create and publish the newsletter via email platform Mailchimp

• Produce posters to market kindergarten events e.g. working bees or fund raisers

• Liaise with the QIP Officer to ensure all endorsed policies, including bush kinder policies, are updated and maintained on the website

• Completion of Annual Statement

Anna Cleland, treasurer@wgkg.vic.edu.au

Role description

Executive role

The Treasurer is supported by a paid, part-time book-keeper who does the actual booking and monthly report preparation.

At each month end, various reports need to be collated and forwarded to the external bookkeeper. Month end reporting generally takes around 2 hours. These reports provide the basis for financial decisions made at committee meetings.

Nearly all of the kindergarten's transactions happen online, but probably once every two weeks a visit to a physical branch of the Bendigo Bank is required. 

There is very little cash handling (in fact, only petty cash for the teaching staff). This role is suited to someone with accounting or book-keeping experience, or experience in running a small business.

Time required is around 2 hours a week, sometimes more.

Key tasks

• Reconcile monthly bank statement

• Administer the bank accounts

• Help draft the annual budget

• Provide Auditor with all required documentation

• Help the teachers and committee know what they can afford

Stuart Fraser, Fixer1@wgkg.vic.edu.au

Role description

The Maintenance Officer will also liaise with support people to establish methods of task delegation and to establish if they have any particular areas of expertise. The Maintenance Officer may also wish to identify any professionals within the wider kinder group who are able to assist in some areas.  This is an indoor/outdoor role.

Key tasks

• Maintain the kindergarten building and grounds to ensure they are safe for community use and that they comply with regulations

• On call during school hours in case of a maintenance emergency

• Plan quarterly working bees

• Work with council maintenance department regarding council responsibility for building and grounds maintenance

• Organise external contractors for external and internal maintenance

• Oversee the garden design and maintenance

• Track history of maintenance carried out and required

• Maintain record of each work status

• Communicate with the school and neighbours when appropriate to complete work

• Communicate with the President, Director and Treasurer in regards to maintenance requirements and costs involved

Maddie Lantieri (4YO, Mon/Tue/Wed) socialsec4yo1@wgkg.vic.edu.au

Lucy Maule (4YO, Thur/Fri), socialsec4yo@wgkg.vic.edu.au

Tash Watson (3YO, Wed/Thu), 3yowedthurssocialsec@wgkg.vic.edu.au

Josie Lane (3YO, Wed/Thu), 3yosocialsec@wgkg.vic.edu.au

Rebecca Dredge (3YO, Mon/Fri), 3yofrisocialsec@wgkg.vic.edu.au

Role description

This role involves the planning and organisation of social events for the kindergarten community.  There is great flexibility to create any gathering you desire in liaison with the committee. 

Events in recent years have included an end-of-term Easter Egg hunt and fundraising raffle in the park, a Winter Solstice event, and a kids’ disco, with separate fundraisers including tea towel and kinder-branded clothing sales, footy tipping, and a pie drive.

The Social Secretaries also take the lead in setting up and communicating on behalf of the kinder and committee in each group’s parent Whatsapp group.

There is no standard weekly time commitment, but the lead-up to and running of events can be busy, and you need to be able to plan ahead and be organised.

Four positions needed.

Shelley Green, qa@wgkg.vic.edu.au

Sam Heselev, qa1@wgkg.vic.edu.au

Role description

Reviews and updates the kindergarten’s policies and procedures, based on a policy review timetable and their monitoring of regulatory changes.

Two positions needed.

Key tasks

• Establish policy review timetable for each year after consultation with previous years’ Officer

• Review policies and assess procedures as required

• Make recommendations to committee regarding policy changes

• Amend policy based on regulations and kindergarten philosophies, program and procedures

• Maintain the kindergarten's Policy Manual

• Liaise with the Secretary to ensure that current policies are available on the kinder website

Nadine Kilpatrick, qip@wgkg.vic.edu.au

Role description

The National Regulations require all services to have a Quality Improvement Plan (QIP). The aim of a QIP is to help providers self-assess their performance in delivering quality education and care, and to plan future improvements. The QIP also helps regulatory authorities with the assessment of the service.

Key tasks

• Liaise with the Staff QIP Officer to maintain and facilitate the implementation of actions on the QIP

• Update the Committee on status of the QIP as required

• Ensure that the QIP is endorsed by the Committee annually

• Liaise with the Director and other staff to ensure that mandatory documentation requirements are met, including notices that must be displayed, relevant signage and requirements for diagnosed medical conditions

Caitlin Martin, grants@wgkg.vic.edu.au

Role description

This role involves raising funds for a need identified by the director and endorsed by the committee.

Fundraising at Westgarth Kinder is community building and fun as it allows people to come together to earn something special for the kinder.

Two positions needed.

Key tasks

• Identify and write submissions for relevant and appropriate grants on behalf of the committee

• Identify relevant and appropriate fundraising opportunities

• Organise with the social secretary and support people to hold appropriate fundraising events

Jaye Baird, Bushkindarep1@wgkg.vic.edu.au

Role description

This person is responsible for policy, procedures and requirements in order to maintain and further develop bush kinder as an integral part of the program at Westgarth Kinder. Also liaising between parents, educators and the director.

Doug Fargher

director@wgkg.vic.edu.au

Jan O’Meara

admin@wgkg.vic.edu.au